CONTENTS
Name and Status of the Club
Objectives and Purpose
Club Values and Commitment
Affiliation and Compliance
Membership
Membership Fees
Code of Conduct and Club Expectations
Safeguarding Children and Adults at Risk
Equality, Diversity and Inclusion
Data Protection and Privacy
Club Committee and Governance
Annual General Meetings and Special General Meetings
Club Finance and Financial Controls
Club Property and Assets
Insurance and Risk Management
Health and Safety
Discipline, Complaints and Appeals
Conflicts of Interest
Volunteers, Coaches and Team Officials
Club Teams and Football Operations
Social Media and Communications
Anti-Bullying and Respect
Amendments to the Constitution
Dissolution of the Club
Adoption of Constitution

1. NAME AND STATUS OF THE CLUB
1.1

The name of the Club shall be:

Stoke Mandeville & Kingsbrook Football Club

The Club shall operate as a community-based, not-for-profit football organisation providing opportunities for children, young people and adults to participate in football.

The Club shall include both:

Junior Football Section; and
Senior Football Section.

Both sections shall operate under the overall governance and management of Stoke Mandeville & Kingsbrook Football Club.

1.2 Legal Status

The Club is established as a not-for-profit community football club.

The income and property of the Club shall be applied solely towards achieving the objectives of the Club and shall not be distributed amongst members, except where payment is made:

for legitimate expenses incurred on behalf of the Club;
for approved services provided to the Club;
or where otherwise permitted by law and agreed by the Club Committee.

No member shall obtain any financial benefit from membership of the Club other than approved reimbursement or payment for legitimate services.

2. OBJECTIVES AND PURPOSE

The objectives of Stoke Mandeville & Kingsbrook Football Club are:

a) To provide opportunities for people of all ages and abilities to participate in association football.

b) To promote football as a healthy, inclusive and enjoyable sporting activity within the Stoke Mandeville, Kingsbrook and surrounding Aylesbury communities.

c) To develop players’ football ability, confidence, teamwork, discipline and respect in a safe and positive environment.

d) To encourage participation regardless of age, gender, disability, ethnicity, religion, sexual orientation or background.

e) To provide opportunities for volunteers, coaches, officials and administrators to develop their skills.

f) To promote positive behaviour both on and off the football pitch.

g) To support the physical, social and personal development of children, young people and adults involved with the Club.

3. CLUB VALUES AND COMMITMENT

Stoke Mandeville & Kingsbrook Football Club is committed to operating in accordance with the following values:

Respect

The Club expects respect towards:

players;
coaches;
volunteers;
officials;
opponents;
parents;
spectators;
members of the wider community.
Inclusion

The Club welcomes participation from all members of the community and will actively challenge discrimination and unfair treatment.

Development

The Club aims to create an environment where players can develop their football skills while enjoying participation for physical and mental well-being.

Safety

The welfare and safety of all participants, particularly children and vulnerable adults, is a priority in all Club activities.

4. AFFILIATION AND COMPLIANCE

The Club shall maintain affiliation with the appropriate County Football Association and shall comply with:

The Football Association (FA) Rules and Regulations;
County Football Association rules;
League and competition rules;
safeguarding requirements;
equality requirements;
any other governing body requirements relevant to the Club.

The rules and regulations of The Football Association, the relevant County FA, leagues and competitions in which the Club participates shall be incorporated into this Constitution.

Where there is a conflict between this Constitution and mandatory FA regulations, the FA regulations shall take precedence.

The Club shall maintain appropriate affiliation, registration and accreditation requirements as required for its football activities.

5. MEMBERSHIP
5.1 Membership Categories

Membership of Stoke Mandeville & Kingsbrook Football Club may include:

a) Junior Players

Players under the age of 18 registered with the Club.

b) Senior Players

Players aged 16 and over registered with the Club.

c) Parents and Guardians

Parents or legal guardians of junior players.

d) Coaches and Team Officials

Individuals appointed to support football activities.

e) Volunteers

Individuals supporting Club activities.

f) Committee Members

Individuals elected or appointed to manage the affairs of the Club.

g) Honorary Members

Individuals recognised by the Club for exceptional service.

5.2

All members agree, as a condition of membership, to:

follow this Constitution;
comply with Club policies;
follow FA and league regulations;
behave respectfully;
support the aims and reputation of the Club.

5.3

Membership may be refused, suspended or withdrawn where the Club Committee reasonably believes this is necessary to protect:

the welfare of members;
the reputation of the Club;
the safety of participants;
compliance with football regulations.

Any disciplinary action shall follow the Club’s disciplinary procedures.

6. MEMBERSHIP FEES

6.1

Membership fees shall be determined annually by the Club Committee and shall be communicated to members before the start of each football season.

Fees shall be set at a level which enables the Club to meet its operational costs, including but not limited to:

pitch hire;
league registration fees;
affiliation fees;
match costs;
equipment;
coaching courses;
safeguarding requirements;
insurance;
administration;
facilities and development activities.

6.2

All membership fees are payable in accordance with the payment arrangements approved by the Club Committee.

A player shall not be permitted to participate in matches or represent Stoke Mandeville & Kingsbrook Football Club unless they:

are correctly registered;
have completed required membership documentation;
have paid applicable fees or agreed an authorised payment arrangement.

6.3

The Club Committee may, at its discretion:

agree payment plans;
provide hardship assistance;
offer fee reductions to members;
waive fees in exceptional circumstances.

Any such decisions shall be made fairly and consistently.

6.4

Membership fees shall NOT be refundable once the season has commenced.

However, the Club Committee may consider refunds or adjustments where exceptional circumstances apply.

7. CLUB CODES OF CONDUCT AND EXPECTATIONS

7.1

All members of Stoke Mandeville & Kingsbrook Football Club are expected to uphold the values of the Club and behave in a manner that promotes:

respect;
fairness;
inclusion;
safety;
enjoyment of football.

7.2 Players

Players agree to:

respect teammates, coaches, officials and opponents;
attend training and matches whenever possible;
arrive prepared and on time;
play fairly and follow the laws of the game;
avoid abusive, threatening or discriminatory behaviour;
look after Club equipment and facilities;
represent the Club positively.

7.3 Parents and Guardians

Parents and guardians of junior players agree to:

support their child positively;
encourage good sportsmanship;
respect coaching decisions;
avoid coaching from the sidelines;
respect match officials;
raise concerns through the correct Club channels;
avoid inappropriate language or behaviour.

7.4 Coaches and Team Officials

Coaches and team officials agree to:

prioritise player welfare;
create a safe and positive learning environment;
treat players fairly and respectfully;
follow FA coaching and safeguarding guidance;
maintain appropriate qualifications and checks;
encourage development rather than focusing solely on results.

7.5 Spectators

Spectators attending Stoke Mandeville & Kingsbrook Football Club activities agree to:

encourage players positively;
respect referees and opposition teams;
avoid abusive or threatening behaviour;
support the Club’s values.

8. SAFEGUARDING CHILDREN AND ADULTS AT RISK

8.1

Stoke Mandeville & Kingsbrook Football Club recognises that safeguarding is the responsibility of everyone involved with the Club.

The Club is committed to providing a safe environment where children, young people and adults at risk can participate in football free from harm, abuse, neglect or exploitation.

8.2

The Club shall appoint a Club Welfare Officer responsible for safeguarding matters.

The Club Welfare Officer shall:

act as the main safeguarding point of contact;
support members with safeguarding concerns;
ensure safeguarding procedures are followed;
work with the County FA and relevant authorities where required.

8.3

All coaches, managers and volunteers working with children shall:

complete appropriate safeguarding requirements;
undertake DBS checks where required;
follow FA safeguarding guidance;
maintain appropriate standards of conduct.

8.4

Any safeguarding concern, allegation or disclosure shall be taken seriously and managed in accordance with:

Football Association safeguarding procedures;
County FA guidance;
relevant legislation and statutory requirements.

8.5

The Club shall maintain appropriate safeguarding policies and procedures, which form part of the Club’s governance framework.

9. EQUALITY, DIVERSITY AND INCLUSION

9.1

Stoke Mandeville & Kingsbrook Football Club is committed to equality, diversity and inclusion and will not tolerate discrimination of any kind.

9.2

The Club shall provide equal opportunities regardless of:

age;
disability;
gender;
gender reassignment;
race;
nationality;
ethnicity;
religion or belief;
sexual orientation;
pregnancy or maternity;
marital or civil partnership status.

9.3

The Club shall comply with:

the Equality Act 2010;
FA equality requirements;
relevant football governing body guidance.

9.4

Discriminatory behaviour, including but not limited to:

racist abuse;
sexist behaviour;
homophobic abuse;
disability discrimination;
religious discrimination;

shall be treated as serious misconduct and may result in disciplinary action.

10. DATA PROTECTION AND PRIVACY

10.1

Stoke Mandeville & Kingsbrook Football Club shall comply with applicable data protection legislation, including:

UK General Data Protection Regulation (UK GDPR);
Data Protection Act 2018.

10.2

The Club may collect and process personal information required for legitimate Club activities, including:

player registration;
league administration;
safeguarding;
communication;
emergency contact purposes;
financial administration.

10.3

The Club shall:

keep personal information secure;
only collect information necessary for Club purposes;
restrict access to authorised persons;
retain information only for appropriate periods;
respect members’ rights regarding their personal data.

10.4

Members may request information regarding the personal data held about them in accordance with applicable data protection legislation.

10.5

Photographs, videos and other media involving players, particularly children, shall only be taken, stored and shared in accordance with the Club’s Photography and Communications Policy

11. CLUB COMMITTEE AND GOVERNANCE
11.1 Purpose of the Club Committee

The Club Committee shall be responsible for the overall management, governance and administration of Stoke Mandeville & Kingsbrook Football Club.

The Committee shall act in the best interests of the Club, its members and the wider community it serves.

The Committee shall ensure that the Club operates:

legally and responsibly;
in accordance with FA requirements;
in accordance with this Constitution;
in accordance with approved Club policies and procedures.
11.2 Composition of the Club Committee

The Club Committee shall consist of elected or appointed officers, including:

Required Officers

Chairperson

Responsible for:

providing leadership and strategic direction;
chairing Committee meetings;
ensuring effective governance;
representing the Club externally.

Vice Chairperson

Responsible for:

supporting the Chairperson;
assisting with Club management;
undertaking duties delegated by the Committee.

Club Secretary

Responsible for:

maintaining Club records;
managing official correspondence;
maintaining meeting minutes;
ensuring Club administration is completed.

Treasurer

Responsible for:

managing Club finances;
maintaining accurate financial records;
preparing financial reports;
supporting budget planning;
ensuring appropriate financial controls.

Club Welfare Officer

Responsible for:

safeguarding oversight;
welfare concerns;
supporting safe football environments;
liaison with County FA safeguarding representatives.
11.3 Additional Committee Roles

The Committee may appoint additional officers or representatives where required, including:

Development Officer;
Junior Section Coordinator;
Senior Section Coordinator;
Registrations Secretary;
Fixtures Secretary;
Volunteer Coordinator;
Fundraising Officer;
Communications Officer;
Facilities Officer;
Events Coordinator.

The Committee may create additional roles to support the development and effective operation of the Club.

11.4 Election and Appointment of Officers

Committee members shall normally be elected at the Annual General Meeting (AGM).

Nominations for Committee positions shall:

be submitted in writing;
include a proposer and seconder who are eligible Club members;
be received by the Club Secretary before the AGM deadline.

Where vacancies exist, the Committee may appoint suitable Club members to fill positions until the next AGM.

11.5 Term of Office

Committee members shall hold office from the date of appointment or election until the conclusion of the next Annual General Meeting unless:

they resign;
they are removed in accordance with this Constitution;
they are otherwise unable to continue.

Outgoing Committee members may stand for re-election.

11.6 Duties of Committee Members

All Committee members shall:

act honestly and responsibly;
act in the interests of Stoke Mandeville & Kingsbrook Football Club;
maintain confidentiality where required;
declare conflicts of interest;
support Club policies and decisions.

Committee members must not use their position for personal gain or advantage.

11.7 Committee Meetings

The Club Committee shall meet as often as necessary to properly manage Club affairs.

The Committee shall aim to meet no fewer than four times per year.

11.8 Notice of Meetings

Any Committee member may request a Committee meeting.

Where possible, at least seven days’ notice shall be provided to Committee members, except in urgent circumstances.

11.9 Quorum

The quorum required for Committee meetings shall be:

Three Committee members

No formal decision shall be made unless the meeting is quorate.

11.10 Decision Making

Committee decisions shall normally be made by a simple majority vote of those present.

Each Committee member shall have one vote.

In the event of an equal vote, the Chairperson shall have a casting vote.

11.11 Minutes and Records

The Club Secretary shall ensure that accurate minutes are maintained for:

Committee meetings;
Annual General Meetings;
Special General Meetings;
significant Club decisions.

Minutes shall be retained as part of the official Club records.

11.12 Conflicts of Interest

11.12.1

Committee members must declare any actual, potential or perceived conflict of interest.

Examples include:

financial interests;
family relationships;
personal involvement in a decision;
business relationships.

11.12.2

Where a conflict exists, the Committee member may be required to:

leave the discussion;
abstain from voting;
record the conflict in the meeting minutes.

12. ANNUAL GENERAL MEETING (AGM)

12.1

The Club shall hold an Annual General Meeting once each calendar year.

The purpose of the AGM shall be to:

receive the Chairperson’s report;
receive the Secretary’s report;
receive the Treasurer’s financial report;
elect Committee members;
approve constitutional amendments where proposed;
consider any other properly submitted business.

12.2 Notice of AGM

Members shall receive reasonable notice of the AGM.

The Club Secretary shall provide:

date;
time;
location or online meeting details;
proposed agenda;
any resolutions requiring a vote.

12.3 Nominations

Nominations for Committee positions shall be submitted to the Club Secretary no later than 21 days before the AGM unless otherwise agreed by the Committee.

12.4 Voting Rights at the AGM

Voting rights shall apply as follows:

Adult members aged 18 or over shall have one vote.
Junior players under 18 shall not vote directly.
A parent or legal guardian may vote on behalf of a junior player where permitted by the Committee.
Committee members shall retain voting rights.

The Committee may clarify voting arrangements before each AGM.

12.5 Quorum for AGM

The quorum for an AGM shall be:

20% of eligible voting members

or:

15 voting members, whichever is lower.

If a quorum is not achieved, the meeting may be postponed and reconvened at a later date.

12.6 Chairing the AGM

The Chairperson shall chair the AGM.

If the Chairperson is unavailable, the Committee shall appoint another suitable person to chair the meeting.

12.7 Voting Procedure

Unless otherwise stated in this Constitution:

decisions shall be made by simple majority;
each eligible member shall have one vote;
the Chairperson shall have a casting vote in the event of equality.

13. SPECIAL GENERAL MEETINGS (SGM)

13.1

A Special General Meeting may be called:

by the Club Committee; or
following a written request from at least five eligible voting members.

13.2

A request for an SGM must state:

the reason for the meeting;
the proposed resolutions;
the names of those requesting the meeting.

13.3

The Club Secretary shall arrange the meeting within 21 days of receiving a valid request.

13.4

Only business stated in the notice of the meeting shall normally be discussed.

14. CLUB FINANCE AND FINANCIAL CONTROLS

14.1 Financial Responsibility

Stoke Mandeville & Kingsbrook Football Club shall manage its financial affairs responsibly, transparently and in accordance with the objectives of the Club.

The Club Committee shall have overall responsibility for ensuring that:

Club funds are used only for legitimate Club purposes;
appropriate financial records are maintained;
income and expenditure are properly recorded;
members’ money is handled responsibly.

14.2 Club Bank Accounts

The Club shall maintain one or more bank accounts in the name of:

Stoke Mandeville & Kingsbrook Football Club

Separate accounts may be maintained for Junior and Senior sections where required for effective financial management, but all accounts shall remain under the overall governance of the Club Committee.

14.3 Bank Signatories and Authorisation

The authorised signatories for Club bank accounts shall normally include:

Chairperson;
Treasurer;
Secretary.

The Club Committee may approve additional authorised persons where necessary.

Where possible, financial transactions shall require approval by at least two authorised persons.

No individual shall have sole unrestricted control over Club finances.

14.4 Financial Records

The Treasurer shall maintain accurate financial records including:

income received;
expenditure paid;
invoices and receipts;
banking records;
grant funding records;
sponsorship income;
equipment purchases;
membership payments.

Financial records shall be retained for the period required by applicable legislation and governing body requirements.

14.5 Annual Accounts

The Treasurer shall prepare an annual financial statement for presentation at the Annual General Meeting.

The financial statement shall include:

income and expenditure;
assets and liabilities;
significant financial commitments;
any other information required for good governance.

Where appropriate, accounts may be independently reviewed or examined.

14.6 Club Budget

The Committee shall approve an annual budget to support the operation and development of Stoke Mandeville & Kingsbrook Football Club.

The budget should consider:

playing costs;
facilities;
equipment;
coaching and development;
safeguarding;
insurance;
administration;
future Club projects.

14.7 Payments and Expenses

Committee members, coaches and volunteers may be reimbursed for reasonable expenses incurred while carrying out approved Club duties.

All expenses must:

be reasonable;
relate directly to Club activities;
be supported by appropriate evidence where possible.

14.8 Payments for Services

The Club Committee may approve payments to individuals or organisations for services provided to the Club.

Any such arrangement must:

be properly recorded;
represent fair value;
be approved by the Committee;
comply with legal and tax requirements.This is the legal obligation of the service being paid not the football club.

A Committee member must not approve payment to themselves without declaring the conflict of interest and withdrawing from the decision.

14.9 Club Assets and Property

All equipment, funds and property purchased or obtained by Stoke Mandeville & Kingsbrook Football Club shall remain the property of the Club.

Club assets may include:

football equipment;
playing kits;
training equipment;
computers and administration equipment;
trophies;
Club funds;
sponsorship-funded items.

14.10 Use of Club Property

Club property shall only be used for legitimate Club activities unless permission has been granted by the Committee.

Members must take reasonable care of Club property.

Any loss or damage caused through misuse may result in disciplinary action.

14.11 Custodians of Club Property

The Committee may appoint custodians to hold legal ownership of specific Club assets where necessary.

Custodians shall:

act only on behalf of the Club;
follow Committee decisions;
have no personal ownership rights over Club property.

15. INSURANCE

15.1

Stoke Mandeville & Kingsbrook Football Club shall maintain appropriate insurance cover suitable for its activities.

Insurance may include:

Public Liability Insurance;
Employers’ Liability Insurance where legally required;
Personal Accident Insurance;
Equipment and property cover;
Other relevant insurance recommended by governing bodies.

15.2

The Club Committee shall review insurance arrangements regularly to ensure they remain appropriate.

15.3

All coaches, players, volunteers and officials must comply with Club procedures relating to insurance, safety and reporting requirements.

16. HEALTH AND SAFETY

16.1

The Club is committed to providing a safe environment for all participants, volunteers and spectators.

The Club shall take reasonable steps to:

identify risks;
reduce hazards;
maintain safe facilities;
respond appropriately to incidents.

16.2 Risk Management

The Committee shall ensure appropriate risk assessments are undertaken where required, including for:

training sessions;
matches;
events;
travel;
facilities;
equipment use.

16.3 First Aid and Emergencies

The Club shall encourage appropriate first aid provision at training sessions and matches.

Team officials should be aware of:

emergency procedures;
location of first aid equipment;
emergency contact details;
accident reporting procedures.

16.4 Accident and Incident Reporting

Any significant accident, injury, safeguarding concern or incident must be reported through the appropriate Club procedure.

Records shall be maintained where necessary.

16.5 Facilities and Equipment

All Club members must:

use facilities responsibly;
follow venue rules;
report hazards;
treat equipment with care.

17. VOLUNTEERS, COACHES AND TEAM OFFICIALS

17.1

The Club recognises that volunteers are essential to the success of Stoke Mandeville & Kingsbrook Football Club.

The Club shall encourage:

volunteer involvement;
appropriate training;
personal development;
recognition of volunteer contributions.

17.2 Recruitment and Suitability

The Club shall take reasonable steps to ensure that coaches, managers and volunteers are suitable for their roles.

This may include:

references;
DBS checks where required;
safeguarding checks;
qualification requirements;
FA training courses.

17.3 Coaches and Managers

Coaches and managers shall:

provide safe and appropriate football activities;
support player development;
follow FA coaching guidance;
promote respect and inclusion;
report safeguarding concerns;
act as positive representatives of the Club.

18. CLUB TEAMS AND FOOTBALL OPERATIONS

18.1

The Club may operate multiple football teams across junior and senior age groups subject to:

available facilities;
player numbers;
league requirements;
Club resources.

18.2

Team Managers shall be responsible for the day-to-day organisation of their teams, including:

communication with players and parents;
training arrangements;
match preparation;
team administration.

18.3

All teams shall represent Stoke Mandeville & Kingsbrook Football Club in accordance with Club values and regulations.

18.4 Club Colours

The official Club colours shall be determined by the Club Committee.

All teams shall use approved Club colours, badges and branding unless otherwise authorised.

19. DISCIPLINE, COMPLAINTS AND APPEALS

19.1 Purpose

Stoke Mandeville & Kingsbrook Football Club is committed to resolving concerns fairly, consistently and transparently.

The Club recognises that disagreements, complaints and disciplinary matters may arise and shall manage such matters in a way that protects:

the welfare of members;
the reputation of the Club;
fairness for all parties involved.

19.2 Club Authority

The Club Committee shall have the authority to investigate and address matters involving:

players;
parents and guardians;
coaches;
managers;
volunteers;
spectators;
Committee members;
any other person connected with the Club.

19.3 Examples of Misconduct

Misconduct may include, but is not limited to:

abusive, threatening or violent behaviour;
discrimination of any kind;
bullying or harassment;
safeguarding breaches;
bringing the Club into disrepute;
misuse or damage of Club property;
breaches of Club policies;
inappropriate behaviour towards match officials;
breaches of FA, County FA or league regulations.

19.4 Disciplinary Procedure

Where a concern is raised, the Club shall aim to:

Receive and record the complaint or concern.
Establish the facts through an appropriate investigation.
Provide the person involved with an opportunity to respond.
Consider the evidence fairly.
Decide on appropriate action.

Possible outcomes may include:

no further action;
informal warning;
formal warning;
suspension;
removal from Club activities;
termination of membership;
referral to the County FA or other appropriate authority.

19.5 Right to Appeal

Any member subject to formal disciplinary action shall have the right to appeal the decision.

An appeal must:

be submitted in writing to the Club Secretary;
explain the grounds for appeal;
be received within a reasonable timeframe set by the Club Committee.

The appeal shall normally be considered by individuals not directly involved in the original decision.

The outcome of an appeal shall be final within the Club process.

19.6 Safeguarding Matters

Safeguarding concerns shall not be dealt with solely through the Club disciplinary process.

Where appropriate, matters shall be referred to:

the Club Welfare Officer;
the County FA;
statutory agencies;
other relevant safeguarding authorities.

20. COMPLAINTS PROCEDURE

20.1

Members are encouraged to raise concerns promptly so they can be addressed appropriately.

Complaints should normally be submitted to the Club Secretary or relevant Club Officer.

20.2

The Club shall seek to:

acknowledge complaints;
investigate fairly;
maintain confidentiality where appropriate;
provide a response within a reasonable timeframe.

20.3

Complaints involving safeguarding, discrimination or serious misconduct shall be prioritised and managed under the relevant Club procedure.

21. ANTI-BULLYING POLICY

21.1

Stoke Mandeville & Kingsbrook Football Club has a zero-tolerance approach to bullying.

Bullying includes repeated behaviour intended to:

intimidate;
threaten;
humiliate;
isolate;
harm another person.

21.2

Bullying may be:

physical;
verbal;
emotional;
discriminatory;
online or through social media.

21.3

All members have a responsibility to report concerns and support a positive Club environment.

22. SOCIAL MEDIA AND COMMUNICATIONS

22.1

The Club recognises the importance of digital communication and social media in supporting football activities.

All members must use social media responsibly.

22.2

Members must not:

post abusive, threatening or discriminatory content;
share confidential Club information;
publish images or information about children without appropriate consent;
make comments that damage the reputation of the Club.

22.3

Official Club communication channels shall be managed by authorised representatives.

22.4

The Club may remove or restrict access to communication platforms where behaviour breaches Club expectations.

23. WHISTLEBLOWING

23.1

Stoke Mandeville & Kingsbrook Football Club encourages members to raise concerns where they believe:

safeguarding failures may exist;
illegal activity may be occurring;
financial misconduct may have taken place;
serious breaches of Club rules have occurred.

23.2

Concerns may be raised confidentially with:

the Club Welfare Officer;
Club Secretary;
Chairperson;
relevant external authority where appropriate.

23.3

The Club shall not tolerate retaliation against any person who raises a genuine concern in good faith.

24. CLUB POLICIES AND PROCEDURES

24.1

The following policies shall support this Constitution and shall form part of the Club’s governance framework:

Safeguarding Policy;
Equality, Diversity and Inclusion Policy;
Codes of Conduct;
Complaints Procedure;
Disciplinary Procedure;
Anti-Bullying Policy;
Data Protection and Privacy Policy;
Photography and Media Policy;
Health and Safety Policy;
Volunteer Policy;
Social Media Policy;
Risk Management Procedures.

24.2

The Club Committee shall review policies regularly and update them where required to reflect:

changes in legislation;
FA guidance;
County FA requirements;
good governance practice.

25. AMENDMENTS TO THE CONSTITUTION

25.1

This Constitution may only be amended by approval at:

an Annual General Meeting; or
a properly convened Special General Meeting.

25.2

Any proposed amendment must:

be submitted in writing;
identify the proposed change;
provide the reason for the amendment.

25.3

Changes to this Constitution require approval by a two-thirds majority of eligible voting members present at the meeting.

26. DISSOLUTION OF THE CLUB

26.1

Stoke Mandeville & Kingsbrook Football Club may only be dissolved following a resolution passed at a General Meeting.

26.2

A proposal to dissolve the Club must:

be submitted to the Club Secretary;
clearly state the reasons for dissolution;
be included within the meeting notice.

26.3

A dissolution resolution shall require approval by at least:

three-quarters (75%) of eligible voting members present.

26.4

Following approval of dissolution, the Club Committee shall be responsible for:

settling outstanding debts;
completing financial obligations;
closing accounts;
managing remaining assets.

26.5

Any remaining assets after payment of liabilities shall not be distributed among members.

Remaining assets shall be transferred to one or more of the following:

another not-for-profit football club;
a community sports organisation;
a registered charity;
another organisation whose objectives support community football.

The receiving organisation shall be selected by the Club Committee or as determined by the members at the dissolution meeting.

27. ADOPTION OF THE CONSTITUTION

This Constitution was adopted by the members of:

STOKE MANDEVILLE & KINGSBROOK FOOTBALL CLUB

on:

Date: ___1st July 2026____________________________